14 August 2019
Greetings to All IMASA Knights!
Whilst the country is celebrating women’s month, I would like to wish all IMASA women members a Happy Woman’s month!
The following matters are presented to all members:
Our heartfelt condolences to the family and friends of the Western Cape member, Mr. J Marais who passed on during the month of May 2019. May his soul rest in peace!
Mr. Deon Visagie, also a Western Cape member, is wished a speedy recovery from an operation.
2019 Conference Preparations
We are left with two (2) months to meet again at the 21st Annual General Meeting and Conference to be held at the city of Ekurhuleni, Alberton Municipality in Gauteng.
I am proud to announce that the Task Team is working around the clock to ensure that the Conference preparations are proceeding as planned.
The National Management Committee (NMC) successfully met on the 12 July 2019 at Alberton Municipality to update each other on the conference arrangements and do a site visit to the venue of the conference.
Our appreciation goes to the Alberton Municipality for offering IMASA the conference venue at the Municipal premises with no cost!
During its meeting on the 12th July 2019, the NMC resolved on the development of a quarterly newsletter. This process will be led by the Chairperson of the Marketing, Communication & Recruitment Portfolio Committee, Mr. Mikha’eel Harris.
The NMC further resolved to review all outdated IMASA Policies. The process will be led by a legal expert and Chairperson of the North West Branch, Mr. Stephan Piek.
I am excited that the NMC has considered to allocate a budget during the 2020 financial year, for the International Institute of Municipal Clerks (IIMC) reduced bulk membership of $200 that will be converted to Rands. IMASA members will from now on, be eligible to participate in the IIMC activities as associate members.
The Western Cape Branch is once again applauded for submitting the 3rd 2019 report on Branch activities.
All Branches are once again encouraged to submit their branch reports for consideration at the next NMC meeting scheduled for 20 September 2019.
Branches are further encouraged to conduct workshops to fulfill the institute’s role of exchanging knowledge and experience amongst members and encourage career advancement through educational sessions on subjects relevant in the administration field.
IMASA should be noticed by playing a significant role in the effective and efficient administration of local government.
Let us all invite fellow colleagues and councilors in the field of governance and administration to be part of the upcoming and exciting IMASA National Conference to be held on 6-8 November 2019 at Gauteng, under a theme “Reinventing the wheel and investing in the future of Local Government Administration”
To All IMASA Knights,
We have entered the 2nd quarter of the year and I am delighted to give an update on IMASA activities from the period March to May 2019.
So much has happened since the last communique in March 2019. The good and the bad!
IMASA has lost one of its soldiers in Administration on 17 April 2019, the National Treasurer and Chairperson of Gauteng Branch, Mr. Derek Gouws. Our heartfelt condolences to the family, friends and colleagues.
The efforts taken by IMASA members to represent the Institute during the family bereavement are highly noticed and appreciated. Thank you IMASA Knights for your support!
Resignations and Appointments
One of the IMASA legends and Western Cape Associate member, Ms. Elrina Versfeld tendered a resignation to focus on her life and retirement. We wish her well with her future endeavours, not forgetting to appreciate her commitment and contribution to IMASA throughout her years of service as a member.
The Western Cape Branch Secretary, Mrs. Natasha Paulse has also resigned as an official from the City of Cape Town Municipality but chose to remain with IMASA as an Associate member. Her decision to continue with her membership and service to IMASA is highly appreciated.
Congratulations to Ms. Jill Lakay for being elected as the new Western Cape Branch Secretary for 2019, replacing Mrs. Natasha Paulse. We wish her well in her new position of responsibility!
Western Cape Branch is applauded for submitting the 2nd 2019 report on Branch activities. Keep up the good work Western Cape!
It is trusted that the Task Teams established and assigned with different responsibilities will perform beyond expectations.
Branch reports from Limpopo and North-West are still awaited.
Whilst acknowledging the challenges faced by Gauteng Branch, it is trusted that the NMC’s intervention will strive to address the challenges and revive the branch once again.
The NMC visited Mbombela Local Municipality on the 26 April 2019. The intention was to popularize IMASA and if possible establish an interim Branch Management Committee.
Though an interim committee could not be established, it is anticipated that new members will soon be received from Mbombela Municipality and other municipalities in Mpumalanga, with the support of the IMASA active member, Mr. Vincent Mabuza.
I am excited to report that the 21st IMASA Annual National Conference will be held at Ekurhuleni Municipality in Alberton, Gauteng from 6-8 November 2019. The 1st invitation is already out to members and administrators in local government to attend this magnificent conference with a theme “Reinventing the wheel and investing in the future of Local Government Administration”.
The good work already done by the Conference Planning Task Team is highly appreciated.
Collectively let us continue to take IMASA to greater heights!
To All IMASA Knights, Welcome to 2019!
The year has begun and its work, work, work! I wish you all a successful and fruitful year.
Congratulations to the two (2) branches, namely, the Western Cape and Limpopo for holding their first meetings in 2019! The two branches managed to elect their Branch Management Committees for the 2019 term of office as follows:
Chairperson – Mikha’eel Harris
Deputy Chairperson – Marina Griesel
Secretary – Natasha Paulse
Treasurer – Adele Van Rossum
Assistant Treasurer – Marius Moelich
Chairperson – Reply Mkhwanazi
Deputy Chairperson – Danky Leshaba
Secretary -Beauty Maake
Treasurer – Barry Viljoen
Additional member – Mampuru Thobejane
Student member – Tsietsi Manyama
All the newly elected branch Management Committee members are congratulated, with confidence that the vision of IMASA will be realized through their dedication, hard work and commitment.
Well done Western Cape Branch for a comprehensive Conference feedback report!
On behalf of the IMASA Knights, I wish the Treasurer General & Chairperson of Gauteng Branch, Mr Derek Gouws a speedy recovery from his knee surgery.
Good luck! to one of the IMASA founders, Mr Stefan Bosman from Limpopo Branch, who has retired from local government as on 28 February 2019. We wish him well with his new endeavors and still open a door for him to become an associate member.
The North-West Branch (now known as Bokone-Bophirima Province), you are encouraged to regain the momentum once again! Remember your outstanding work as a leading branch year after year! You can still make it!
The National Management Committee (NMC), had successfully held its 1st 2019 meeting on the
22 February 2019. Amongst others, the NMC resolved on the following:
1. To pursue the registration of IMASA as a Professional body with SAQA.
2. Revive the inactive branches by starting with possible visits to Mpumalanga and Kwazulu- Natal provinces.
3. Establish an Advisory Committee and re-establish portfolio committees to support the objectives of the Institute.
It is with great honor and gratitude for the NMC to allow me to attend the 73rd IIMC Annual
Conference in Birmingham, Alabama, USA from 19-22 May 2019.
All members are reminded to pay their 2019 membership fees and remember that it is a responsibility for all of us to take IMASA to greater heights!
To All IMASA Knights!
2018 has been a great year! We, the IMASA Knights should appreciate the journey we have travelled from the beginning of the year. We have kept the IMASA family together thus far and it is my wish that all of us conclude the year with happy endings.
As we are approaching the festive season, may all of us have confidence to the New Year, with hope that the challenges experienced in 2018 will strengthen and motivate us to improve. All the achievements gained should be seen as a step forward to a brighter future.
May all enjoy the festive season, drive safely wherever you will be travelling and enter 2019 with courage and enthusiasm.
I wish you all a Merry Christmas and a Prosperous 2019!
Good afternoon IMASA Knights
It is indeed a great privilege to present to you the 19th Annual Report of the Institute for Municipal Administrators of South Africa (IMASA). Our Institute is now approaching its third decade and it is reassuring to note that IMASA is, after twenty years, despite challenges, still vibrant, purposeful and successful. IMASA is 20 Years Young.
At my first inauguration as President in 2015, I made the commitment from my heart that I will serve IMASA and strive to promote and further the common interests of its members, endeavour to reach the objectives and founding values of IMASA. I promised that we, together, would change the IMASA world. I wanted to be like the words of Ayn Rand – “The question isn’t who’s going to let me; it’s who is going to stop me.”
However, municipal and real life happens. Municipal challenges increased. Some doors closed due to changes in legislation. Politics driving the governing of most municipalities. Disclaimed Auditor General Opinion and increasingly corrupt municipal officials.
In my second year, I realised it is time to forget about the fast lane. If I really want to fly, I have to harness my power to my passion. I have learned more about individual members by means of strong initiatives and the impact they made within their municipalities. I had the privilege to assist members, listen to challenges, illnesses and being a listening ear when municipal matters were too much and there is still no doubt in my mind that we share the same passion and pride for IMASA.
After my third term, I am even more deeply concerned about the well-being and future of our beloved institute. Although legislation informs that all senior municipal official should belong to a professional institute, IMASA is no longer the only professional institute. Most disciplines have their own institute – and the question of what can we do differently to be the preferred institute to attract new members and attain current members, is constantly on my mind. With the words of Max du Pree, “The first responsibility of a leader is to define reality. The last is to say thank you. In between, the leader is a servant” I realised that we should all become servants again.
Municipal official will always be the ones who are in touch and on track with legislative responsibilities and operations. The ones that councillors and the community can count on to make sure that the municipality operates smoothly. Our jobs are multi-faceted and ever changing. This requires us to engage in continuing education and networking to keep abreast of changing laws and trends.
IMASA provides a vehicle for members to receive the background and knowledge needed to help them deal with current problems. The future of municipal government depends on informed public officials. Informed IMASA Knights through education. Institutions come and go, but we have the choice of making a difference while we are here.
Vision and Strategy for 2017/18
IMASA still strives to become more visible through commitment, action, and influence and not allowing politics to drive the governing of municipalities. We aimed to be agents of good governance, keepers of the public record, historians, and ensuring continuity of service no matter what is going on in the world around us.
Workshops and conferences become more challenging by the day, but we as IMASA are an integral part of our government and we must be dedicated to preserve and protect our profession. We need to discover new means of promoting the awareness of IMASA.
The original wish of IMASA, when established on 02 October 1997, was that the institutes should be branch driven with the NIC (NMC) in a the supervisory role. We should get back to basics as we still mark the turning point in IMASA; we are at the edge of great decisions. However, to abandon our institute because we are scared for the future and struggle to attend meetings, is a sure way to lose our footing.
Believe in yourself, believe in IMASA and believe you can make a difference. I challenge each IMASA member to become re-energized in local government.
Remember, IMASA can only be as strong as its branches. The branches are the backbone of our activities, not the NMC.
IMASA has recruited 14 new members during the past year. Although some branches has cleaned-up their membership lists and terminated the names of inactive members there is still a slow growth in membership. It remains a challenge to grow our membership in all nine Provinces, as five provinces are somehow non-existing.
It is therefore imperative that we seek ways to increase our membership to ensure that IMASA is taken seriously as a major role player in Local Government circles. Recruitment of new members is a collective responsibility and I therefore again urge and challenge every member of IMASA to recruit at least one new member this coming year, as it would effectively double our membership.
Branch affairs are a major concern. It seems all branches are struggling to get their members involved in IMASA affairs. It is therefore crucial to ensure our members receive value for their money. Efforts should be made to ensure that branches are strengthened to function optimally.
The North West, Limpopo and Western Cape Branches have full Branch Management Committees (BMC) in place.
It however, gives me pleasure to report the Limpopo branch is still the only shining star that is currently functioning at an acceptable level. The Limpopo branch has convened four successful workshops. Well done!
The Western Cape branch aimed to arrange workshops, but due to low attendance had to postpone. Nevertheless, they have arrange what promises to be an excellent conference. Western Cape, know that your efforts and dedicated work is noticed.
The Gauteng branch successfully appointed an interim BMC, which I had the privilege to meet. Derek, I believe in you and your team will re-instate the honour and success of the Gauteng branch. I believe the branch will next year be the official competition of Limpopo.
The North West branch is still going through difficult times. None of the municipalities in the North West province could manage to obtain a qualified audit opinion, mostly disclaimers, which resulted in municipalities not having the finances to assist members to attend branch meetings and workshops. However, I believe we will revive and come back as strong as always.
A decision was taken at a NMC meeting that the President visits all branches; sadly, no invitation was received during the year under discussion.
The financial report to be tabled later on will provide a comprehensive view of our financial standing. It seems after a pre-glance that our finances are stable and no longer precarious as mentioned last year. IMASA is in a sound financial state.
Our financial strength currently depends solely on membership fees and funds generated by our annual conferences, and it will suffice to say that sponsorships and donations are most welcome, especially to bankroll our certification programme.
National Management Committee
The NMC successfully met at four occasions during the past year, to pursue decisions of the Annual General Meeting and to deal with the many strategic and policy matters of the institute. It was earlier decided to scale down the number of NMC meetings due to financial constraints on the part of members in relation to traveling and so on, as a result most of the issues were delegated to the NMC.
I was privileged to attend the 72th IIMC Annual Conference from 19 – 23 May 2018 in Norfolk, Virginia, USA, as mandated by the Institute. I was privileged to be accompanied by the Deputy President, Winnie Baloyi. I thank IMASA sincerely for the opportunity to represent IMASA at an international conference. It was an absolute honour to hold the name of IMASA high and to carry our national flag in Virginia, USA.
700+ Delegates, including inter alia USA, Canada, Bermuda, England, Scotland, Wales, Belgium, Netherlands and Israel, attended the 72th IIMC Annual Conference. What a networking opportunity and event is was! In addition, great to meet “old” friends again.
As mentioned last year, the constitutional and institutional arrangements of the municipalities in the USA differs largely from South Africa. Belonging to the IMC is compulsory to all municipal officials in the USA which results in financial support of municipalities regarding membership fees and conferences, but they also share common concerns like nepotism and corruption to name some examples. They are however very serious about holding perpetrators accountable and prosecuting them to the full extent of their law.
The conference programme was intensive with:
- an impressive opening ceremony;
- 10 concurrent educational sessions;
- 2 general sessions;
- 6 annual conference educational programmes;
- 4 Athenian Leadership Society dialogues;
- 4 different meetings;
- an ”all-conference” event; and
- finally the glamorous annual banquet.
The general sessions were excellent as always! We were addressed by the world famous Major Mary Jennings Hegar – author to the book and soon-to-be motion picture, “Shoot like a girl: One woman’s dramatic fight in Afghanistan and on the home front” with the topic “Be the Change…” What an honour to meet her personally! A living Purple Heart soldier! Great women and example to all human kind.
The second speaker during the general session was none other than our own South African Neal Petersen! His topic was “No Barriers – Only Solutions”. Also a privilege to meet him in person. He also joined the Region 11 group afterwards for dinner.
The concurrent sessions made it not possible to attend all sessions. The attendance at the sessions was on a first come first serve basis, with the result that when all the available seats were occupied the venue doors closed and you were not allowed in.
The topics of the concurrent sessions were:
- Utilizing Non-Paid Staff to Meet Community Needs;
- Cultural and Linguistic Competence;
- Empowering Leadership;
- How to Create a Memorable Council Orientation;
- Surviving Life Under the Limbo Bar;
- The Freedom of Information Act—The Do’s, the Don’ts;
- Uncertainties; Developing Effective and Interactive Training Programs;
- The Courage and Compassion to Do the Right Thing: A Lesson in Making a Positive Difference;
- The Realignment Roundabout: Overcoming Failure and
- Ethical Issues for Local Government Clerks.
Winnie and myself had to miss out the conference educational programmes and dialogues as it were too expensive (R2 500 and R1 650 per session respectively) for us South Africans to attend. I have read some feedbacks on the dialogs and programmes and it sounds excellent. Very educational.
All Institutes outside the USA are grouped under Region 11, including South Africa. A function was arranged so that all members could have the opportunity to meet and discuss municipal matters. Again, the same common concerns were raised.
I, again thank IMASA sincerely for the opportunity.
IMASA Training Trust
After discussion with SETA is seems IMASA as an institute can register as a service provider as we do have an office, bank account, NMC, VAT clearance, etc. The NMC made a resolution on 2 March 2018 to request Adv Stephan Pick to terminate the IMASA Training Trust, which is costly with no income and still not operational due to training material not developed. In addition, IMASA will only receive 25% of all income generated through the Trust of which only 15% will be for the branch account and 10% for the NMC account. It was decided that branches would revert to original arrangements, by arranging workshop with accredited service providers until such time that IMASA is more knowledgeable.
I have requested the Administrator and Adv Piek during April 2018 to keep the Trust termination in abeyance until such time that IMASA is sure that we can registered the institute as a service provider without a trust.
After 3 years IMASA still only have three accredited Assessors and one Moderator. No branch has submitted any training material for accreditation, due to the daily work commitments, none of the members had time to compile and submit training material for accreditation.
During 2018 I was contracted by Mr Frans Labuschagne, Deputy Director: Competency Training of the Tshwane Municipality enquiring about the issuing of Continuous Development Points (CDP) to its members attending training courses, seminars, workshops or conferences. He indicated that he had done extensive investigation to find an institute that would best cater for leadership development in local authorities. Specifically for staff on levels lower than the City Manager and EDs or Directors reporting directly to him/her. His conclusion was that IMASA was best positioned for this but our constitution does not specifically include leadership as one of the disciplines required for professional membership.
I was further invited to a meeting with Mr Labuschagne and Prof Derick de Jongh of the University of Pretoria to discuss this matter. Prof de Jongh indicated that an accredited short course in Leadership has been developed and that he is ready to present such a course under the auspices of IMASA. It was suggested that should IMASA be willing to expand its constitution to include leadership as one of the disciplines required for professional membership and issue CDP to its members attending such a course, the course could be presented to staff members of Tshwane Municipality as a pilot project.
The NMC agreed that IMASA entered into a MoU with UP to promote and conduct leadership programmes in the name of IMASA. IMASA has successfully recruited Frans as an IMASA member who will assist me with the correct way to accredit IMASA as a SETA Accredited Service Provider who complies with all SAQA and SETA standards.
Our first workshop for accreditation will be on 15 November 2018. I therefor humbly request the meeting to support the proposal that I commence with the IMASA accreditation matter.
I am proud to announce that IMASA has appointed a new service provider for the website. The website had a facelift and is fully functional!
IMASA members are requested to become involved and forward news and important matters to their various branch secretaries for liaison with the Administrator to be uploaded via the webmaster on the website. Please, IMASA Knights, use and promote our website – www.imasa.net.
IMASA was and is faced by various challenges, such as the upcoming local government elections, recognition by municipalities, shrinking membership, inactive branches, lack of approval to attend workshop and conferences, non-commitment of members and non-payment of membership fees. Legislative changes such as accredited service providers for workshops and cost-containment measures from National Treasury.
We should stop dreaming and seeing barriers, we should seek solutions and work for success. We should make challenges opportunities and work toward it. Didn’t our beloved father of the nation, Dr Nelson Mandela said, “It always seems impossible until it’s done”?
I still stand by what I said. Collectively, we as IMASA members can increase the presence, credibility, and influence of IMASA when we commit to work together. We have worked too hard to quit now.
My dream is that the new leadership will successfully implement the way forward. We as IMASA members must ensure that all our members are equipped to:
- Establish IMASA as a successful SETA Accredited Service Provider.
- Do more with less.
- Take action through the development and delivery of educational programs, shared resources, and the many valuable networking and mentoring opportunities available to us.
- Become dedicated IMASA Knights through commitment, action, and influence that serve as a foundation for continuity and effective governance.
- Remember who we are serving and use your influence to effect positive change.
- Supporting different branch initiatives / workshops.
- Recruit members.
- Be the change that you want to see in your municipality.
- Respect one another’s professions.
- Be dedicated to serve our profession… recognized for an increasingly rare combination of qualities which demonstrates the quality of a public servant capable of upholding the integrity of the municipality.
Start asking yourself: What can I do for IMASA…
Since 1998, as a founding member of IMASA, I have been intensely involved in the affairs of IMASA. I never expected to be elected as Deputy and then as National President. I sincerely hope that I performed to the member’s expectations. I trust I added value to IMASA and to local government. Thank you IMASA, for allowing me to be a member and President of such a great institute. I am proud to be an IMASA Knight and a dedicated municipal official and it was an honour to offer my service at this pivotal time in our institute.
I want to express my extreme gratitude towards my municipality, the City of Matlosana for giving me this opportunity and allowing me to tend to IMASA affairs. A special word of thanks to my Municipal Manager, Mr Roger Nkhumise for always supporting and assisting me in easy and difficult times.
I also want to thank all municipalities for their support in affording our members the opportunity to attend this conference and participate in IMASA’s activities.
I further want to thank my Deputy, all the members of the NMC and Administrator, the North West branch, my IMASA family, for their dedication and support even when we had differences and all the members of IMASA for their continued membership and contributions. Thank you for also being part our IMASA family.
Lastly but most importantly, I want to thank the Almighty God for this privilege and my family, Fanie, Franco, Clara and my mom, Rika for their continuous support and belief in me. Without God and the support of my family and friends, I would not be in this fortunate position today.
Thanks for the shared experiences, the treasured memories, and the spirited fellowship. We have a lot of work to do in the upcoming year, and I believe the best is yet to come.
I am closing with the words of Major Mary Jennings Hegar “When someone tells you that something cannot be done, the only way to prove them wrong is to do what they believe to be impossible”.
I wish you a wonderful, vibrant and exciting conference.
Believe in yourself, believe in IMASA and believe that you can make a difference. Go IMASA forever!
I thank you
CHERèL JANSEN VAN RENSBURG
17 OCTOBER 2018
Good day IMASA Knights
IMASA is celebrating 20 years of excellence!
Let us make 2018 a year of remembrance for IMASA.
For this celebration, I humbly request all IMASA members to come up with 20 initiatives to celebrate our 20 years of success and to keep IMASA running for the next 20 years.
Initiatives such as:
Ø Recruiting 20 new members
Ø Recruiting 20 resigned / terminated members
Ø Conducting 20 workshops through the country
Ø Reviving of the Eastern Cape; Free State; Mpumalanga; and Kwa-Zulu Natal
Ø 20 Year coffee mugs
Ø 20 Year note pads
Ø 20 Year newsletter
Let’s brainstorm more ideas and share it with co-IMASA Knights. Initiative can be shared amongst various branches
Your participation is crucial for IMASA and to celebrate this BIG celebration!!
The idea is that the initiatives be addressed and executed before the next annual conference in October 2018
Please respond and cc all members via e-mail until the website is functional.
Ø May I have the honour to introduce the new NMC team to the members:
President – Cherèl Jansen van Rensburg
Deputy President – Winny Baloyi
Secretary General – Douglas Moji
Treasurer General – André Coetzee
North West: Stephan Piek (Branch Chairperson) and Oldham Powrie (Deputy Branch Chairperson)
Limpopo: Reply Mkhwanasi (Branch Chairperson) and Danky Leshaba (Deputy Branch Chairperson)
Western Cape: Michael Harris (Interim Branch Chairperson) and Marius Moelich (Deputy Branch Chairperson)
Gauteng: Derek Gouws (Interim Branch Chairperson) and Francois Allers (Interim Deputy Branch Chairperson)
Ø Our Administrator for the past few years, Frans Palm has retired, but not resigned from IMASA. We wish Frans all the best for the future and thank him for his hard and dedicated work.
André Coetzee is being appointed as the Administrator with effect 1 January 2018. Congratulations André and all of the best.
Membership fees for 2018 payable before end of March 2018[table “1” not found /]
Ø IMASA Website: Adele van Rossum, an IMASA member has been appointed to develop and maintain our website. It will be up and running by middle May 2018.
Please forward all branch news to her firstname.lastname@example.org or 079 664 5915
Ø Please note that the 20th Annual National Conference will be hosted by the Western Cape from 17 – 19 October 2018 at Oubaai Hotel Golf & Spa, George.
Ø The conference will then also be the barometer for our planned and achieved initiatives.
Ø The Branch of the Year was not awarded – sadly no branch participated.
Ø The Annual President’s Award went to the late Willie Burger.
Please let us all be more interactive and bounce ideas via e-mail.